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Collections & Research


Collections

There are a number of ways to access and explore our collections online, in addition to exploring the links to the left.

Online catalog: Our online catalog contains more than 70,000 entries, including over 65,000 digitized images, plus artifacts, archival collections, and reference material. However, this is only a small sampling of our collection.

Digitized audiovisual and textual material: The Internet Archive hosts hundreds of our digitized films, audio, oral histories, and textual materials, including city and county maps and assessors map books, police and sheriff mug books, and more.

Finding aids: Our finding aids are hosted at the Online Archive of California and at the specific collection categories pages in the menu to the left.

Film collection databases: Including KCRA and KOVR news film daily logs.

Conducting Research

CSH is open for research by appointment only during the following times:

 Day Hours
Wednesday 4 pm to 7:45 pm

Thursday 8:15 am to 12 pm
Friday 8:15 am to 12 pm

To make an appointment, contact an archivist at csh@cityofsacramento.org or (916) 808-7072.

It is advisable to request your appointment at least a week in advance. Please notify CSH beforehand if special accommodations are needed during your visit. Free wifi is available in the reading room (users must agree to abide by the city’s wifi access policy).

All on-site researchers must register with a photo ID and sign and agree to abide by the Center’s Conditions of Use. The reading room is monitored by security cameras.

For those unable to visit the reading room, staff will provide one hour of distance reference service at no cost. Any additional time is $50 an hour.

Every reasonable effort will be made to make collections available during your appointment. On occasion, material may not be immediately available for research, including fragile material, unprocessed collections, and items stored off-site. A return visit may be necessary to view material stored off-site.

 

Reproductions and Fees

CSH staff will provide reproductions of materials as long as duplication does not violate U.S. copyright law’s Fair Use doctrine; is not restricted by prior agreement with a donor; and will not damage or create a substantial risk of damage to the originals. Because the Center’s holdings vary widely in terms of rarity, condition, and format, each request for reproduction will be reviewed by staff.

The following provisions apply to all requests for reproductions:

  • Reproduction is subject to a fee, payable at the time services are rendered (see current fee schedule).
  • Photo and other image duplication orders require a two week turn-around time (not including mailing time). Rush orders can be requested at double the standard fees.
  • No more than 20 percent of a collection / printed item / publication / exhibit will be photocopied or reproduced.
  • Photocopy restrictions may apply to brittle, thin, or fragile paper; books with unstable bindings; unusually large, thick, or heavy volumes; and bound newspapers.
  • Scanners and digital cameras (including your smartphone’s camera) are allowed in the reading room upon staff approval. Reproduction fees may apply. 
  • Photo reproduction orders are subject to a Copyright Understanding Agreement. Payment for commercial orders permits one-time use only. Orders may require a copy negative to be produced, which will be retained by CSH.
  • Moving image orders are subject to a licensing agreement. Payment for orders permits one-time use only. Each order is for a minimum of 15 seconds and 1 market. All preview and master tapes remain the property of CSH and must be returned. 

 

Permissions and Citations

Copyright has not been assigned to CSH for most private collections. All requests to publish or quote from private manuscripts must be submitted in writing to the City Historian. Permission for publication is given on behalf of CSH as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by the patron. No permission is necessary to publish or quote from public documents.

 

Patrons wishing to use reproductions of CSH holdings for publications, websites, exhibits, displays, moving image productions, advertisements, etc., will be required to complete a Copyright Understanding Agreement and pay all appropriate use fees. Proper citation must be given in each instance of use.

 

The preferred citation of CSH material is as follows: 
Center for Sacramento History, [Collection Name], [Accession Number]

 

CSH also requires a copy of the finished product, in all physical formats (print, CD/DVD, etc.), in which a text or image from its collections is reproduced; items should be mailed to the address below: 

Center for Sacramento History
Attn: City Historian
551 Sequoia Pacific Blvd
Sacramento, CA 95811