Reproductions and Fees
CSH staff will provide reproductions of materials as long as duplication does not violate U.S. copyright law’s Fair Use doctrine; is not restricted by prior agreement with a donor; and will not damage or create a substantial risk of damage to the originals. Because the Center’s holdings vary widely in terms of rarity, condition, and format, each request for reproduction will be reviewed by staff.
The following provisions apply to all requests for reproductions:
- Reproduction is subject to a fee, payable at the time services are rendered (see current fee schedule).
- Photo and other image duplication orders require a two week turn-around time (not including mailing time). Rush orders can be requested at double the standard fees.
- No more than 20 percent of a collection / printed item / publication / exhibit will be photocopied or reproduced.
- Photocopy restrictions may apply to brittle, thin, or fragile paper; books with unstable bindings; unusually large, thick, or heavy volumes; and bound newspapers.
- Scanners and digital cameras (including your smartphone’s camera) are allowed in the reading room upon staff approval. Reproduction fees may apply.
- Photo reproduction orders are subject to a Copyright Understanding Agreement. Payment for commercial orders permits one-time use only. Orders may require a copy negative to be produced, which will be retained by CSH.
- Moving image orders are subject to a licensing agreement. Payment for orders permits one-time use only. Each order is for a minimum of 15 seconds and 1 market. All preview and master tapes remain the property of CSH and must be returned.
Permissions and Citations
Copyright has not been assigned to CSH for most private collections. All requests to publish or quote from private manuscripts must be submitted in writing to the City Historian. Permission for publication is given on behalf of CSH as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by the patron. No permission is necessary to publish or quote from public documents.
Patrons wishing to use reproductions of CSH holdings for publications, websites, exhibits, displays, moving image productions, advertisements, etc., will be required to complete a Copyright Understanding Agreement and pay all appropriate use fees. Proper citation must be given in each instance of use.
The preferred citation of CSH material is as follows:
Center for Sacramento History, [Collection Name], [Collection Number]
CSH also requires a copy of the finished product, in all physical formats (print, CD/DVD, etc.), in which a text or image from its collections is reproduced; items should be mailed to the address below:
Center for Sacramento History
Attn: City Historian
551 Sequoia Pacific Blvd
Sacramento, CA 95811